Print Approval Guidelines

All University of Northern Iowa printing and copying needs must be approved by University Relations prior to production/printing. This includes traditional paper printing, as well as any type of apparel and promotional items. Campus signage must be jointly approved by University Relations and Facilities. The intent of this process is to strengthen the university brand through consistency across our marketing and communication materials.

Office of University Relations

For print jobs going to Copyworks: 

  • Fill out the Copyworks Requests form and attach your file(s). Art will be reviewed by a UR staff member and if it meets brand guidelines, forwarded on to Copyworks for printing. If adjustments need to be made, you will be contacted by a UR staff member and asked to provide a revised file.
  • Copyworks orders placed through the form do not require additional approval documentation for the Office of Business Operations as all files have already been reviewed by University Relations prior to printing.

For traditional paper printing and signage:

  • The vendor who will be printing the project should email a pdf of final artwork to urmarketing@uni.edu and copy the originating department contact. Both the department contact and University Relations must sign off via email before the project is printed.
  • If changes need to be made to align with university brand guidelines, University Relations will respond accordingly.
  • Once files have been updated, printer should send a new pdf for final approval.
  • University Relations makes every attempt to respond within one business day.
  • If preferred, the department contact placing the order can send a pdf to urmarketing@uni.edu prior to sending to the print vendor for an early review.
  • The Office of Business Operations requires approval documentation from University Relations to pay an invoice. Print projects that do not have documentation will not be processed.
  • If you have questions about the printing approval process, please contact University Relations at 319-273-2761 or email urmarketing@uni.edu.

For apparel and promotional items/giveaways:

  • Any item ordered on behalf of the university must be ordered through a licensed vendor.
  • Any item ordered with university marks – including logos, the university name in any of its forms, the word Panthers, etc. – must be ordered through a licensed vendor. 
  • Vendors must upload artwork to a special online portal. University Relations will review and either approve or reach out if changes are needed to meet brand guidelines. After a project has been approved, the vendor may or may not provide a copy of the approval. If you worked with a licensed vendor to print an item and never got the approval, please reach out to urmarketing@uni.edu and it will be provided directly.
  • For more information about licensed vendors, visit the Merchandise & Licensing page of the UNI brand site.